With constant staff turnover, keeping organization charts up to
date is a problem for any company. Because "org charts"
exist in isolation, they tend to be updated only periodically and
are immediately outdated. The best solution is an automated process,
dynamically building org charts from data already kept current for
Perfect org charts show all the nuances of a real-world organization,
including matrixed reporting relationships with "dotted-line"
connections to multiple positions. Especially in a teaching hospital,
organizational relationships can be rather complex. In an ideal
world, all these relationships would be shown on up-to-date org
reality, org charts are not critical to daily operations, which
dooms charts to periodic updating whenever an inspection process
is due. We decided to use our supervisory
assignments data to provide a basic org chart for the enterprise,
despite two inherent weaknesses:
assignments only shows a primary supervisory relationship, ignoring
any secondary/matrixed relationships; and,
assignments may not be completely accurate because of the way
automated assignments work.
the supervisory assignment data are "good enough" for
most purposes, including a supervisory tree showing at least the
basic outline of the enterprise's structure.
The supervisory tree automatically displays the current user's position
in the tree. For example, the image below displays my link in the
supervisory tree. The checkboxes with checks are the ones that are
expanded, and the current user (my name) is displayed in bold.
indicates additional levels below that
name. Clicking any empty checkbox expands the view below that name,
displaying the next level in the hierarchy (shown below). This make
it easy to drill down through all levels in a supervisory tree.
see detailed information on any individual,
simply click the person's name (shown below) and People Profiles
opens to that person (click the image below).
at the bottom of the supervisory tree explain how the process works
handy tool shows the "span of control"
for any supervisor. This is a report that opens in Excel, counting
the number of direct reports and total reports for each supervisor
somewhat primitive, this tool has proved useful for the organization.
It is always current, and requires no additional effort to maintain.
offers another example of "repurposing" previous work
to extract maximum value.
enough" is OK. Although this supervisory tree cannot show
the nuances of the full org chart, it provides enough context
to be useful when trying to see where an individual fits into
Posted 28 June 2008